Business Processes in Projects

Projects Conveyor concept optimizes typical processes execution by using business processes and ELMA Projects+ functions.

Project management organizations work with similar projects, and need to complete the same operations and stages.

ELMA Projects Conveyor concept applies business processes to improve typical project management. Business process management helps to organize typical processes and concentrate on unique tasks, and thus improve typical project execution.

You can avoid deviations in projects with ELMA Projects+. The system alerts you about all the negative changes. For example, if planned values cannot be reached. You can control and monitor projects on different stages of the Projects Conveyor. Staging projects makes the system clearer in general.

Projects Conveyor is much as an actual conveyor. If there is too many projects at certain stages, it means some of the projects are flawed and you need to get the situation under control.

Business processes are most useful for improving completion of typical operations.

Project Conveyor based on ELMA Projects+

Projects on each stage of the conveyor

Project life cycle

Business Processes in Projects

You can use business processes in ELMA Projects+ in the following cases:

Business process

Project schedule

Adding a business process to a preceding task

1. When life cycle stages change. Processes will start automatically when you attempt to change a project stage. These processes can automate stage changing procedure (archiving documents when a project is closed) and check if the stage changing requirements are fulfilled (a project cannot start, until the product requirements document is approved).

It is handy for automation of approval processes, stage changing processes, project starting and closing procedures.

2. As a stage of the project plan. ELMA allows you to define any project stage (step) as a standard procedure, which is carried out with a standard business process, modeled in ELMA.

For example, the budget approval process, which is standard for all projects.

Note, that you can add a business process start task to the project plan. For example, if the process “Approving product requirements” follows the “Forming product requirements” task, the process will start automatically when the task is completed, even if it is overdue.

3. On the project page.

You can start “service” business processes on the project page, if necessary. These processes are usually not connected to the project progress: overtime request, incident logging, unscheduled equipment purchase, memo processes, etc.

You can start a process on the project page in one click.

However, there are even simpler ways. Any authorized user can start these processes on the project page. Processes, such as incident logging can be started from an external system.