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ELMA business process tools for communication in your company

ELMA provides the necessary tools for communication in your company. To help you organize your company management processes, use Tasks, Messages, Calendar and Company components.

Assign and Execute Tasks

ELMA BPM allows you to assign tasks and check their completion.

When you assign a task, you can choose from the following options:

  1. Monitor task progress:  One of your colleagues can monitor a tasks progress.  This is usually an employee who holds a management position.
  2. Choose a task approver:  In this case, the task’s execution will not start until it is approved.
  3. Assign Co-executors:  Only one person is responsible for a task; however, you can assign Co-executors. They receive information about the task once they are assigned.
  4. Set the time report limit.  In this case, the number of hours in the time report you submit on the task will be limited.

After you save the task, it is immediately assigned to the Executor (or Co-executor).

Assigning and executing tasks

Task completion check

Check Tasks Completion

ELMA helps to monitor task progress from the start to completion.

When a user completes a task, it is sent for approval. They can also leave a comment, attach a document or a file, etc.

The responsible user confirms that the task was successfully completed or sends it back to the executor, if it needs to be revised. Plus they always have a possibility to restate the task, if it seems appropriate.

ELMA archives all the completed tasks.

 

Time Reports

With ELMA BPM you can keep track of time spent on tasks.

At the end of the week or month all employees submit a time report of their billable hours. This report describes the tasks employees performed and the time spent on each task for that period.

The responsible user considers time reports and approves or rejects them. Eventually, each employee has a number of approved billable hours.

You can use these statistics for different purposes, including payroll accounting.

 

 

Time reports

Department activities

Organize Department Activities

The Company section of the Web Portal contains a lot of useful information for the Department Head.  They can evaluate the performance of their employees, monitor schedule compliance, view active or overdue tasks and approved time reports.

With ELMA BPM, Department Heads have the opportunity to check the overall tasks of their department and their employees.

If a task is urgent and the employee assigned is not available to complete the task, the Department Head can reassign the task to another employee or complete the task themselves.

Periodic Tasks

As some tasks are periodic and some repeat at regular intervals, ELMA BPM makes it easy to keep tasks organized and manageable.

Now you do not need to set up a new task each time. Create a task once and set the time when it needs to be repeated. ELMA will automatically assign it to the executor at specified intervals.

 

Periodic tasks

Schedule compliance

Schedule Compliance

Schedule compliance requires careful monitoring. Each task has a deadline by which it should be completed. If it is not the case, the task is overdue.

Schedule compliance report allows you to evaluate how many tasks each employee completes in time.

For example,  Smith has 40 scheduled tasks for the current month. 30 of them he managed to complete in time, which means that his schedule compliance is 75%.

You can use schedule compliance statistics for payroll accounting.

Tools for Communication within the Company: Messages, Calendar, Company

ELMA BPM has tools to ensure communication within the company. Messages offer you an easy and familiar way of communication with colleagues. With Calendar you can schedule meetings and calls, keep track of planned events and so on. Company allows you to stay up-to-date with the latest company news.

 

Messages

The ELMA Messages section is specifically designed for you to communicate with colleagues. It contains information about all incoming tasks, messages from your colleagues, notifications and allows you to sort messages by priority.

Though it looks a lot like Facebook news feed, ELMA BPM Messages has one important difference – you can always check the number of the unread messages.

Messages

Calendar

Calendar

The ELMA Calendar is used to plan your work activities; simplify the process of scheduling calls, events, meetings and appointments; monitor the calendars of your colleagues and managers.

You can view your ELMA Calendar directly from your mobile device via the iCal protocol.

 

Company

Company section keeps you updated about company’s employees news. You can view upcoming birthdays, recently hired employees, etc.

Department Heads have a global overview of their departments, can view active tasks and employees’ calendars.

 

Company